Vacancy Details

Accounts Assistant
Job description

The business is now recruiting for a Account Assistant in our Bristol office. The jobholder is responsible for handling all transactions from landlords and tenants ensuring all monies are processed and allocated efficiently in order to ensure the effectiveness and precise organisation of all monies within the Lettings division of the Company Key Responsibilities:

  • Run the posting wizard daily and ensure all monies that are received into the Company`s Client Account are allocated to the appropriate account records.
  • Responsible for the central email account and to ensure all emails are dealt with efficiently and addressed and all queries are dealt with, within 24 hours. -The `Payment run` must be completed daily and liaise with the relevant members of the team to ensure all payments are sent the same day.
  • Print the cheques that are requested on a monthly basis and ensure they are signed by two bank signatures and are posted to the payee the same day with the relevant paperwork.
  • Investigate into all monies received into the Company and ensure it is allocated to the appropriate area in order to ensure all monies is handled systematically and accurately
  • Instigate a thorough checking process on all financial aspects of rentals including a check on all clear funds, bank account changes etc. in order to ensure all information is held completely accurately on the system
  • Work collaboratively with team members on a number of day to day activities such as allocating standing orders & banking cheque receipts to relevant accounts administrator, recording transactions onto monthly statements, action all credit card refunds, handling returned cheques, processing telegraphic transfers, handling all receipts & it`s correct allocation in order to ensure all account activities are addressed and efficiently processed
  • All mail must be franked accurately and sent out the same day.
  • Ensure all Client Account invoices are authorised and paid within the terms of business of the supplier and all other PIR`s are checked and sent to Finance monthly.
  • Order all stationery that is required by the Client Account department. -And another task that is required within the team to ensure the effective and efficient running of the department, which also includes any adhoc projects that arise within the department.

To be considered for this vacancy we are looking for applicants with excellent customer service skills and experience in an accounts environment would be an advantage. You will have excellent interpersonal skills and will be able to prioritise your workload in order of urgency. Good IT skills are required and you must be able to work quickly and efficiently. If you have the experience and attitude to meet the requirements of this role then please apply.

The Company Hamptons International is one of the leading residential agents offering an extensive portfolio of UK and international property. It deals with sales, lettings, residential developments, property management and mortgages. The company is headquartered in London and currently has a network of over 85 offices. With more than 140 years` experience, Hamptons International offers unrivalled expertise and service in the market. The company has won numerous awards including The Sunday Times Gold award Best Large Estate Agency 3 years running. It prides itself on offering exceptional customer service and being a leader within its sector. If you are looking for a challenging and exciting role with excellent career development then please apply.

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